VisionScienceList: I Virtual Meeting of Optics and Optometry

From: Congreso 2001 (
Date: Sun May 14 2000 - 06:04:50 PDT

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    I Virtual Meeting of Optics and Optometry

    A project, a reality

    National College of Opticians and Optometrists


    Internet offers more and more new interesting facets and applications for professional activity. One of them is no doubt the possibility of on-line meetings. The National College of Opticians and Optometrists is going to join this type of initiatives organizing a virtual meeting for the year 2001. The access will be free for all of those people who fill out a simple registration form, where a users name and a personal entry password to the web will be given.

    Why a virtual meeting?

    • Because we can break geographic barriers. The seat for the 2001 Meeting will be the web itself, therefore every PC or Mac user will be able to access from any part of the world.
    • Because multipresence provides us a greater professional and cultural wealth:
    - Cooperating in the scientific discipline progress: Contact with professionals from other countries assures a greater collaboration for the development of new techniques and scientific routines.
    - Learning from the experience of somebody else: All of the professional contributions related to visual health can help us develop and better understand certain aspects of optometry in those topics of our interest.
    • Because comfort and easy access stimulate collaboration and participation.
    - Since we can virtually go into it and travel through the meeting from home, without
    journeys nor specific program hours.
    - Because it is free, with no additional costs.

    Appointment in 2001

    • Emblematic date for fonds of science fiction since it makes an allusion to a "cult" film

    - After the 2000 Meeting and Academy 2000: The virtual congress does not pretend to shadow the habitual events. It must be considered only as a complement for those professionals who usually assiduously assist and as a clear opportunity for those who did not make it because of several causes.
    - First virtual meeting of the XXI century, the century of great technologies: The National College of Opticians and Optometrists makes a great bet for the future, going into the technological routines that come up.


    • To promote an environment of communication and relation between vision professionals: The meeting is not only based on paper presentations, since the main objective is to promote the interchange of information by means of electronic mail, chats and discussion forums.
    • To promote continuos education through already technologically possible events: It is currently possible to present information through internet using all of the multimedia resources (hypertext, graphics, photographs, audio and video).


    A virtual meeting can offer almost the same structure than a normal live meeting. On one hand we will have collaborations, participation and exhibitions of scientific photography that will group the different presented papers depending on origin and used format and on the other hand we will have communication between participants and signed up people.

    • Collaborations: All of the events are given by professionals of known prestige.
    • Conferences
    • Mini-courses
    • Round tables

    • Participation: Depending on presentation format and used resources, papers will be classified into the following:
    • Free communications (only text format)
    • Electronic posters (text + photography or graphics)
    • Lectures (audio, text, photography or/and video format)

    • Communication: All of the presentations and papers will have a communication channel with their authors.
    • Electronic mail (free communications and posters)
    • Debate forums (papers and conferences)
    • Chat (about topics of interest)
    • Distribution list (all of the events of the meeting): Subscription to this list will be automatic after signing up for the meeting, this way all of the registered people will periodically receive all of the information about the development of the meeting through their electronic mail.

    • Exhibition:
    • Scientific photography: Another possibility for participating in the meeting is to collaborate in this proposal sending photographs related with optometry and ocular pathology. All of the illustrations will be permanently exhibited in a virtual room attached to the meeting.

    Conditions for sending summaries and papers


    Summaries must be sent to the following address including in the "subject" field the next reference "summary for 2001 meeting" before the 15th of September of 2000. It must contain the next points:

    • Title of the Communication: in capital letters. Short and indicative of the nature of the research.
    • Authors: following the title, leaving one line space, write the name of the main author and his abbreviated curriculum and then the co-authors. Use capital letters and lower cases. Underline the name of the speaker in the case of audio or video for the presentation.
    • Institution and locality: where the paper was done.
    • Structure of the summary: it will not exceed (250) two hundred and fifty words. The following aspects must be included on the text:

    • Topic of the communication or objectives of the study.
    • Material and/or methodology of the paper.
    • Proposals or results.
    • Conclusions
    • Key words, between 3 and 6 words for the index of the article.
    • Contacting e-mail: For us to be able to communicate the admission of the papers in the case of being accepted.
    • Presentation format: There are four possible ways of presenting the paper and it is essential to point out which one of them will be chose for its exhibition.

    • Free communications: Only text format.
    • Electronic posters: Text + photographs or graphics.
    • Lectures: Text, photography of graphics format + audio and/or video.
    • Courses: Extensive text format, photographs or graphics that will lead to the use of numerous web pages.

    Sending papers

    If the paper is accepted by the scientific commission, which will be communicated in a period of 30 days, you must send it for publication before the 15th of November of 2000. It must fulfill the following requirements:

    • Free communications: Only text format. It will have a maximum of 1.500 words.
    • Electronic posters: Text + photographs or graphics. It will have a maximum of 1000 words on the text and 400Kb of graphic material (gif, jpg or png format).
    • Lectures: Text format, photographs of graphics + audio and/or video. It will have a maximum 1500 words of text, 300Kb of graphic material and 5 minutes of video or audio.
    • Courses: Extensive text format, photographs of graphics that will lead to the use of numerous web pages. There is no limitation on the volume of presentation but you must try to avoid overcharge of graphic material.
    • Scientific photography: (For the exhibition of scientific photography). They will be sent in gif, jpg or png format and with dimensions that must not exceed 500x350 pixels, enclosing name of the author, title, small comment about the photograph and used material.

    Sending can be made:

    • By e-mail: to the address Only free communications, electronic posters and courses.
    • As separate files: In this case the text must be included on the body of the message or as an attachment in txt or doc format (Word or WordPerfect). Graphic material must be sent as attachments (not included in the body of the message) and in gif, jpg or png format. We recommend to compress them in ZIP format in order to speed up the discharge through the web. In order to place the photographs it is essential to reference them in the text by its name (image 1.gif, image2.gif, image3.jpg,etc.).
    • As a Web page: This way the original presentation design is guaranteed since the publication will be directly done just as it was generated. Graphic files will be attached to a separate directory (in gif, jpg or png format) because when sending the web page it is not automatically done. If possible, compressed in ZIP format.

    • Through mailing: Only for lectures. In this case the material must be sent by mail to the following address:

    Carlos Bonafont Delgado

    Rbla. Anselmo Clavé nº28 (Optica)

    08940 Cornella


    You must send it as it follows:

    1. Text: in 3.5'' diskette, ZIP disc of 100MB or CD-ROM. The file will be in txt or doc format (Word or WordPerfect).
    2. Graphic material: in 3.5´´ diskette, ZIP disc of 100MB or CD-ROM. Files must be in gif, jpg or png format. If no scanner is available, send photographs in photographic paper. (NOTE: In this case the organization is not responsible for the quality of the copies in electronic format).
    3. Audio: It can be sent in several ways:

    Support Format

    In ZIP disc of 100MB or CD-ROM ------------------------ RM (real media) WAV AU
    In CD, Minidisk, Cassette tape------------------------------ Audio

    4. Video: It can be sent in several ways:

    Support Format

    In ZIP disc of 100MB or CD-ROM ------------RM (real media) AVI MOV (Quick time)
    QT (Quick time)

    In 8mm video cassette or Mini DV ----------- Video or DV
    (digital video cassette)

    Duration of the Meeting

    The virtual Meeting will be a permanent event as if it was a shop window. This will allow visiting it at any time with no limitation. The purpose of the organization is to maintain it activated from the 15th of February to the 31st of December of 2001. Nevertheless, certain dates will be specified through this period of time to perform some live activities.

    All of the information related to the meeting will be sent to all of the participants through the distribution list that will be automatically generated at the moment of registration.

    Orientation of the Meeting

    The first virtual meeting of optics and optometry is the meeting of the future but it is also of the present. In this way, the central structure of the meeting starts from considering the daily activity of the optician-optometrist, since the beginning of the relationship with the patient to the end. For this reason, we establish a classification into topic areas that reminds every one of the phases in which the professional relation develops in one hand and, in the other hand, it follows a chronological order of the professional activity itself.

    Carlos Bonafont Delgado
    Colegio Nacional de Opticos Optometristas

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