[visionlist] online conference questions

Andrew Watson abwatson at me.com
Mon Apr 20 13:50:03 -04 2020

A few follow-ups on this topic.

ACM has published a “best practices” on virtual conferences:

> https://www.acm.org/virtual-conferences <https://www.acm.org/virtual-conferences>

OSA has described in some detail how they will virtualize one of their meetings:

https://www.osa.org/en-us/meetings/osa_meetings/osa_biophotonics_congress_biomedical_optics/about/ <https://www.osa.org/en-us/meetings/osa_meetings/osa_biophotonics_congress_biomedical_optics/about/>

A subscriber has pointed to this detailed description of another virtual conference:

https://medium.com/@iclr_conf/format-for-the-iclr2020-virtual-conference-76716ddea640 <https://medium.com/@iclr_conf/format-for-the-iclr2020-virtual-conference-76716ddea640>

Stay safe,

Andrew B. Watson

> On Apr 9, 2020, at 6:24 PM, Andrew Watson <abwatson at me.com> wrote:
> Friends,
> In the face of the coronavirus pandemic, many scientific organizations have cancelled their conferences or moved to an online format. In many cases, details of how the conference is to be conducted “online” have yet to be announced. 
> An online conference can take many forms, and must confront many challenges. Since social distancing may be with us for a while, and since online conferences may endure beyond the pandemic, I am interested in hearing from others how they would organize an online meeting. I am also interested in hearing of any experiences or plans. If there is sufficient response, I will collect tips, links, examples into a repository.
> Some issues/questions:
> Platform? (zoom, FaceTime, Webex, CrowdCast, GoToMeeting,…)
> Live or recorded talks?
> How to manage discussion/questions/comments?
> Time zones (one, several, none)?
> Physical hubs? (not during pandemic)
> Talk formats? 
> Poster formats?
> Timing? (duration of conference, how talks are arranged)
> Archiving? (if recorded, how long do talks remain online)
> Fees? (registration, author, audience)
> I think the biggest challenge is how to re-create the shared energy and enthusiasm that an in-person conference evokes.
> Hoping you are all well,
> -Beau
> Andrew B. Watson
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