[visionlist] ISMAR 2025 - Call for Workshops

[Jen-Shuo Liu]

ISMAR 2025 - Call for Workshops
Overview

The ISMAR 2025 organizing committee invites proposals for workshops to be
held in conjunction with the ISMAR conference. The workshops will be
scheduled on October 8th (Wednesday) and October 12th (Sunday) and can be
conducted in person, online, or in hybrid mode, in alignment with the ISMAR
conference.

ISMAR workshops provide a platform for presenting novel work, work in
progress, and position papers. The workshops bring together researchers,
developers, technology providers, practitioners, and users for an in-depth
and interactive discussion of important / emerging issues in augmented,
mixed, and virtual reality through an informal yet thought-provoking
exchange of ideas and information. We encourage workshops that go beyond
the “mini-conferences” format of organization and promote interactive
discussions among presenters and participants.

The workshops may target a specific application area, research area, or
topic of general interest to the ISMAR community. The scope of the workshop
should align with the main conference topics. For more details, please
visit the conference website at ISMAR 2025 website
<https://www.ieeeismar.net/2025/>(https://www.ieeeismar.net/2025/).

We envision the workshops as launch pads to propel the ISMAR community
forward in specific research directions, build a sub-community around
shared research interests, and build bridges between ISMAR and other
research communities. Workshop proposals must be submitted before May 2nd,
2025 (23:59 AoE, Friday). A committee will review the workshop proposals
and notify the organizing team of acceptance by May 23th, 2025.
Important Dates

   - Workshop proposal deadline: May 2nd, 2025 (23:59 AoE, Friday)
   - Workshop acceptance notification: May 23th, 2025 (Friday)
   - Workshop calls for participation issued by: June 6th, 2025 (Friday)
   - Revise and Resubmit deadline: June 18th, 2025 (23:59 AoE, Wednesday)
   - Workshop acceptance notification to participants issued by: August
   1st, 2025 (Friday)
   - Camera-ready materials: August 15th, 2025 (Friday)

Workshop Format

ISMAR workshops may be organized in different formats. We encourage a
format that involves interactions and discussions beyond a
“mini-conference” format (i.e., a series of paper presentations followed by
Q&A). The workshop, for example, can be organized in a seminar style, where
attendees are invited to participate in the discussion of the papers in the
workshop actively. Organizers may include, for example, break-out sessions,
hands-on sessions, curated panels, or pro-contra discussions of reading
lists. Workshops may also be organized as a combination of multiple
formats. The organizers should clearly explain the proposed format of their
workshop in the proposal.
Publication Options

Workshop organizers can choose one of two options regarding publication:
(1) The workshop’s papers will be published in ISMAR 2025 adjunct
proceedings and IEEE Xplore (Accepted papers should be formatted using the IEEE
Computer Society VGTC format
<https://tc.computer.org/vgtc/publications/conference/> and will be subject
to the registration and publication processing policy of ISMAR 2025), or
(2) The workshop’s papers will not be published but will be distributed as
supplemental material along with the ISMAR 2025 proceedings, as a part of
the conference material.
Submission Guidelines for Workshop Proposals

Workshop submissions can be directed to workshop_chairs at ieeeismar.org
(please use the subject “ISMAR 2025 Workshop Proposal“ and cc all
co-organizers on the email).

The proposal should be submitted as a single PDF document containing:

   1. Title of the workshop.
   2. Preferred date for the workshop:
      - October 8ht (Wednesday)
      - October 12th (Sunday)
      - No preference
   3. Presentation mode:
      - Online or
      - Physically in Daejeon, South Korea
      - Hybrid
   4. Themes and topics of interest:
      - Brief description of the research issues that the workshop will
      address.
      - Reasons why the workshop is of interest to the conference
      participants.
      - Reasons why the workshop is timely and relevant for ISMAR 2025.
      - Industrial interest (optional).
   5. Format of the workshop (including a rudimentary agenda).
   6. Whether workshop materials should be published in the proceedings.
   7. Organizers (having two organizers for a workshop is the minimum
   requirement):
      - Names.
      - Affiliations.
      - Research interest.
      - Short bio.
   8. Potential program committee members.
   9. Audience: approximate the expected number of participants and
   submissions (range).
   10. Call for participation document.

A template for the workshop proposal can be found here: Proposal Template
<https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fwww.ieeeismar.net%2F2024%2Fwp-content%2Fuploads%2F2024%2F04%2FISMAR_2024_Workshop_Proposal_v3.docx&wdOrigin=BROWSELINK>
.

Organizers (a minimum of two organizers per workshop) are expected to be
proactive in the field where they propose a workshop. Potential workshop
organizers should also note that at least one workshop organizer is
required to attend the workshops they proposed. Any change to the workshop
organization team must be submitted in writing at least two weeks before
the workshop paper deadline. No changes to the workshop organization team
can be made after this date to ensure that potential participants
submitting papers to workshops are aware of the final organization team.
Workshop Organization

The workshop organizers are responsible for setting up an online reviewing
system, as well as managing the paper submissions and reviews for their
respective workshops. Note that no PCS or similar system will be provided
for the workshops. Workshop organizers will be expected to issue their
calls for participation no later than June 16th, 2025 (Monday) and to issue
any acceptance decisions to their participants no later than August 11th,
2025 (Monday) to allow sufficient time for travel planning and advance
registration to the conference. All camera-ready material for the
proceedings should be collected by August 25th, 2025 (Monday). At least one
workshop organizer is required to attend the workshop they are organizing.
Workshop Organization

If you have any questions about this call, please contact:
workshop_chairs at ieeeismar.org
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