[visionlist] online conference questions

William Warren william_warren_jr at brown.edu
Sun Apr 12 17:38:41 -04 2020

Hi Beau, et al:

  VR event spaces, in which upwards of 5000 individuals wearing head-mounted displays (HMDs) can interact in a virtual conference room or poster session, are starting to come on-line.  As consumer HMDs become adopted as standard peripheral devices, this may be an option in the not-so-distant future:

https://www.roadtovr.com/htc-vive-events-social-vr/ <https://www.roadtovr.com/htc-vive-events-social-vr/>

https://engagevr.io/ <https://engagevr.io/>

  The only drawback is that, given our limited tolerance for life in an HMD, you’d have to limit your conference participation to about an hour at a time.  


— Bill Warren

> On Apr 9, 2020, at 9:24 PM, Andrew Watson <abwatson at me.com> wrote:
> Friends,
> In the face of the coronavirus pandemic, many scientific organizations have cancelled their conferences or moved to an online format. In many cases, details of how the conference is to be conducted “online” have yet to be announced. 
> An online conference can take many forms, and must confront many challenges. Since social distancing may be with us for a while, and since online conferences may endure beyond the pandemic, I am interested in hearing from others how they would organize an online meeting. I am also interested in hearing of any experiences or plans. If there is sufficient response, I will collect tips, links, examples into a repository.
> Some issues/questions:
> Platform? (zoom, FaceTime, Webex, CrowdCast, GoToMeeting,…)
> Live or recorded talks?
> How to manage discussion/questions/comments?
> Time zones (one, several, none)?
> Physical hubs? (not during pandemic)
> Talk formats? 
> Poster formats?
> Timing? (duration of conference, how talks are arranged)
> Archiving? (if recorded, how long do talks remain online)
> Fees? (registration, author, audience)
> I think the biggest challenge is how to re-create the shared energy and enthusiasm that an in-person conference evokes.
> Hoping you are all well,
> -Beau
> Andrew B. Watson
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